GradeXpert - Student Assessment Tracking Software

Frequently Asked Questions (FAQ)

Click on a question below to view the answer or just scroll through the questions and answers below.

I am upgrading from version 3 to version 4. Do I have to re-install the database?
Can GradeXpert run on Apple Macs or Linux?
What folder permissions are required for my database folder?
Can I install the GradeXpert program in any folder, not just \Program Files\ ?
How can I import my existing student list into GradeXpert?
Can I set up my own assessments or do I have to use the assessment types that are already set up in GradeXpert?
How do I reassign students to their new grades and classes at the beginning of each year?
I want some teachers only to be able to view certain results. Can GradeXpert do this?
I want some teachers only to be able to access certain classes. Can GradeXpert do this?
How can I print out results and graphs for a single student?
How do I add more students to my license?
When connecting to the GradeXpert database, I get "Error 3050 - Could Not Lock File". How can I fix this?


I am upgrading from version 3 to version 4. Do I have to re-install the database?		Top
	No. If you are upgrading from a previous version of GradeXpert, you only need to install the new program, NOT the database. The database will be automatically upgraded when you first run the new version. We recommend you uninstall the existing version 3 of GradeXpert before installing version 4.

Can GradeXpert run on Apple Macs or Linux?		Top
	GradeXpert is designed to run on Microsoft Windows 98/2000/XP/Vista. It will not run natively on Apple Macs or Linux. However, by using Windows emulator software (for the Apple Mac, try VMWare or Parallels, for Linux, try VirtualBox or WINE). These are external links and GradeXpert takes no responsibility for the content on these websites. Please test the free GradeXpert version on your Mac before purchasing a GradeXpert license, as we do not guarantee that all the Windows emulators will work.

What folder permissions are required for my database folder?		Top
	GradeXpert users who will be connecting to the GradeXpert database shared folder require full read and write permissions on this folder.

Can I install the GradeXpert program in any folder, not just \Program Files\ ?		Top
	Yes. You can change the GradeXpert program installation folder when you are asked for the folder during installation. Simply select a different folder to the default C:\Program Files\GradeXpert.

How can I import my existing student list and results into GradeXpert?		Top
	Yes. Your existing student list or results list must first be saved in a text format called CSV (which stands for comma-separated values). This type of file can easily be created inMicrosoft Excel by selecting "Save As" and selecting a "CSV" file. Click here to view or download a PDF file describing the student import file requirements. You can also import your student results and student photos.

Can I set up my own assessments or do I have to use the assessment types that are already set up in GradeXpert?		Top
	You can set up an unlimited number of your own assessments or tests for which to record results. GradeXpert has the following assessments already available for you to record results for: Literacy - AIM, Literacy - S.A. Spelling, Literacy - TORCH, Numeracy - AIM, Numeracy - PAT Maths. These can all be deleted and you can create your own list from scratch.

How do I reassign students to their new grades and classes at the beginning of each year?		Top
	There are three methods of reassigning students: 1. Import an updated student list containing student ID, student name and their new grade and class - this will automatically reassign all those students to their new classes. This is the easiest and most accurate method. 2. Use the Reassign Students function in GradeXpert to reassign all students from one class, grade and year to a new class, grade and year. 3. Update each individual student's current grade, class and year manually. (This is the long way around!)

I want some teachers only to be able to view certain results. Can GradeXpert do this?		Top
	Yes, each assessment can be assigned an access level. When you create a new user (i.e. teacher) you assign an access level to that user. Only users with the required access level can view results for those assessments. You can also limit access to specific classes and specific assessment groups. Use "Modify Settings - Users" to do this in GradeXpert.

I want some teachers only to be able to access certain classes. Can GradeXpert do this?		Top
	Yes. Each user (teacher) can be assigned to one or more classes (or all classes) as well as specific teaching areas, e.g. Literacy, Numeracy, History etc.

How can I print out results and graphs for a single student?		Top
	When viewing the selected student, click the "Print Report" button below the list of results for that student. You can then select which assessment results you want included in the report. You can also select a single student from the Reports & Graphs screen in the "Students (Individual)" report option.

How do I add more students to my license?		Top
	If you want to increase the maximum number of student s allowed on GradeXpert during the year or at the start of the year, contact us at sales@gradeXpert.com.au and include details of your school name and how many students in total you want to be able to manage. We will issue you an invoice for the difference in cost and upon payment we will send you a new registration code that will allow you to increase the number of students you can manage.

When connecting to the GradeXpert database, I get "Error 3050 - Could Not Lock File". How can I fix this?		Top
	This may be caused by a faulty MDAC (Microsoft Data Access Component) on your computer. Run the MDAC repair tool on the PC with the error using the links below: Windows XP SP2: http://www.macropool.com/en/download/mdac_xp_sp2.html All other versions of Windows: http://www.macropool.de/en/download/repair_mdac.html